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Title
Text copied to clipboard!Accounts Payable Specialist
Description
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We are looking for an experienced and detail-oriented Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company’s outgoing financial obligations, ensuring that all invoices are processed accurately and paid on time. This role requires a high level of accuracy, strong organizational skills, and the ability to work independently in a fast-paced environment.
As an Accounts Payable Specialist, you will be expected to handle a high volume of invoices, reconcile vendor statements, and maintain accurate financial records. You will work closely with internal departments and external vendors to resolve any discrepancies and ensure timely payments. Your role is critical in maintaining the financial health and operational efficiency of the organization.
Key responsibilities include reviewing and verifying invoices and check requests, entering and uploading invoices into the system, preparing and processing electronic transfers and payments, and reconciling accounts payable transactions. You will also be responsible for monitoring accounts to ensure payments are up to date, researching and resolving invoice discrepancies and issues, and maintaining vendor files.
The successful candidate will have a strong understanding of accounting principles, excellent communication skills, and proficiency in accounting software and Microsoft Office applications. A background in finance or accounting and previous experience in a similar role are highly desirable.
This position offers an excellent opportunity to grow within the finance department of a dynamic and supportive organization. If you are a motivated professional with a passion for accuracy and efficiency, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Review and verify invoices and check requests
- Enter and upload invoices into accounting system
- Prepare and process electronic transfers and payments
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files and documentation
- Assist with month-end closing
- Provide support for audits
- Respond to vendor inquiries in a timely manner
Requirements
Text copied to clipboard!- Proven experience as an Accounts Payable Specialist or similar role
- Solid understanding of basic bookkeeping and accounting principles
- High degree of accuracy and attention to detail
- Proficiency in Microsoft Office, especially Excel
- Experience with accounting software (e.g., QuickBooks, SAP)
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Ability to handle confidential information responsibly
- Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred)
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- How many years of experience do you have in accounts payable?
- What accounting software are you proficient in?
- Can you describe a time you resolved a vendor discrepancy?
- How do you ensure accuracy in your work?
- Are you comfortable working with high volumes of invoices?
- What is your experience with month-end closing procedures?
- Have you supported any audits in your previous roles?
- How do you prioritize tasks when managing multiple deadlines?
- What is your experience with electronic payment systems?
- Do you have experience working in a team environment?
